EVENT GUIDELINES 

Setting up the Table

  1. When possible, always use a Dogs for Better Lives tablecloth.
  2. Make sure brochures and giveaways are arranged
  3. Please do not place food or drinks on Dogs for Better Lives tablecloths.

Using Paper Registration Forms

Ensure ledgible handwriting

      • Ask registrants to print neatly or offer to print for them if they are elderly or have special needs.
      • After a minor signs a paper registration form, also encourage them to speak with their family about their decision to donate because parents make the final donation decision for children under 18 years of
      • If there is a long line to register, do not hesitate to hand out forms for people to fill out and bring back to your table
      • Please check to see that the form is legible and that you can read the information.

Keep signed paper registration forms in a secure location.

Submit registration as soon as possible via email to your Event Coordinator or mail to:

Dogs for Better Lives
Attn: Event Coordinator
10175 Wheeler Road
Central Point, OR 97502

Follow up with your Ambassador Coordinator if there are any questions

Use of Giveaways

  1. Use small giveaways to entice conversations about
  2. Use premium giveaway items as an incentive to sign paper registration forms at the

Interacting with the Public

  1. Never answer a question if you are unsure of the Refer them to a brochure or ask them to contact Dogs for Better Lives directly at 800-990-3647 or info@dogsforbetterlives.org.
  2. Avoid engaging in ethical Focus on the need for donors, registering as a donor, recipient lives saved.
  3. When representing Dogs for Better Lives, please do not speak with the media without first consulting the Dogs for Better Lives.

Booth Etiquette/Hints 

Think of your booth at a health fair or other event as an introduction to Dogs for Better Lives and to our mission. Does it make a good first impression? Does it get our message across?

Booth Etiquette

  • Please remember that you are a host at the booth. Please treat people with respect and
  • Be warm and
  • One person should stand in front of the booth if possible, rather than to just hope people will come to
  • Acknowledge the visitor by extending a greeting or making eye
  • Give them a brochure while asking an opening question
  • Listen effectively—let them finish
  • Validate their feelings before correcting and informing them….”Yes, a lot of people worry about that, but in reality….”
  • Please do not chime in or interrupt your booth partner when he/she is talking to Only join the conversation when invited by your booth partner.
  • Do include your booth partner when you need help or to make a
  • Keep your personal story VERY short with an appreciative tone. They’ll ask if they want to know
  • Generously give people a Don’t be so generous with the expensive giveaways unless they are truly interested. Please be conservative with the giveaways, we have a limited budget and don’t have a lot of extra supplies.
  • You can stand in front of the giveaways in such a way that people will need to get a brochure and talk to you before they can just grab.
  • Cell phones—please step away from the booth if you need to talk on the phone.
  • Personal clutters — hide it under the table or neatly in a corner of the booth.
  • Please, no eating or drinking (water is ok) at the booth—Take time to take a break away from the booth to We want to keep the area clean and professional looking.
  • Please limit the personal conversations with your booth This makes it hard for people to approach.
  • A neat and clean personal appearance is Dress according to the audience you’ll be reaching. For example, a company sponsored health fair requires business casual attire; where at a street festival, a Dogs for Better Lives t-shirt and nice walking (knee length) shorts might be appropriate.

Booth Display

  • Be early to set up. Sometimes, you are able to pick a prime location by arriving a few minutes earlier than the other vendors!
  • Always use a tablecloth making sure it’s straight on the table [one from Dogs for Better Lives, a plastic throw-away one (about $1 from a party store), or maybe a plain one you have at home]. Not only does this give the booth a tidy look, it also gives you a place to stash extra supplies as well as jackets, purses,
  • Use bright colors to attract Try to use the blue “Dogs for Better Lives” logo to tie it all together.
  • Keep booth design clean and Using baskets, colored plastic containers or plastic stands for brochures and give-always helps organize the materials.
  • Have signs or display boards at eye level so that people can see it at a
  • Banners should be hung above head Resist the temptation to use a banner as a table skirt in front of the table where it can get stepped on.
  • Pictures that are approved by Dogs for Better Lives are effective conversation starters at your

Staffing

  • Usually best with two or three people at a time – one standing in front of the table.
  • Don’t intimidate people by having too many staffers around the booth or “ganging up on ”
  • Take turns talking to people—keeps you fresh and ready to help others.
  • Be careful about leaving the booth unmanned. It’s amazing how quickly the giveaways can
  • Circulate and talk with other exhibitors, especially ones with similar causes. Give them your Invite them to stop by your booth. Ask what events work best for them. Gather ideas. Notice which other displays are effective and incorporate ideas into your own booth!

Booth Kit

  • Pack your supplies such that the tablecloth is on top, since it goes on
  • Assemble a kit of possible set up supplies that are always ready to go: scotch tape, string, kid-sized scissors, bungee cords, push pins, cable ties, pens, markers, paper, duct tape, fishing wire (to hang banner), rubber bands (to hold brochures if it’s windy), sunscreen and small bottle of hand sanitiz
  • Bring a paper or plastic bag to use as a trash can under the table.
  • Keep a notebook handy for any necessary follow-up Follow up with your Event Coordinator.